MEMORANDUM FOR (PERSON WHO ISSUED REPRIMAND)
FROM: (Your rank and name)
SUBJECT: Response to (Letter of Reprimand, etc)
1. I have consulted with my appointed defense counsel, Capt ____________, concerning the (reprimand, counseling) dated ____________ and ask that you consider the following response when making your decision to maintain locally, file, or withdraw the reprimand.
2. (Facts and circumstances surrounding the incident: what happened, how it happened, why it happened. Discuss all the relevant facts and be as detailed as possible).
3. (Explanation of your guilt or innocence. If you're guilty explain why you did it and apologize for your mistake. Also explain what you can do to resolve the behavior so it does not happen in the future. If you're innocent, explain why there's a misunderstanding).
4. (Duty performance. Summarize your contributions to the unit and the Army. If you've received any awards or outstanding evaluations, list and attach them for the commander's review. If you have any character statements from fellow employees or supervisors, attach them also. Review you official record and personal files for any positive information and include it).
5. Thank the person who gave you the paperwork for their time and the consideration given to your response. Ask that your response be filed along with the reprimand if it is ultimately filed in your personnel record.
Respectfully,
YOUR NAME, Rank, USA
