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Unit Administrator Duty Descriptions

Serves as the principal administrator responsible for performance of a variety of technical, analytical, advisory, liaison, and coordinating duties for the Commander in accomplishing the overall functions of the unit. As the day-to-day administrator, acts for the Commander in exercising the functions of the command by accomplishing the Commanders normal duties. Assists the Commander in establishing goals and objectives, and setting priorities for accomplishing overall organizational functions. Directs the work of all full time support personnel. Plans and establishes priorities; assigns, distributes, and reviews work of subordinate unit sections and personnel. Reviews incoming directives, policies, and instructions, advising the Commander on those affecting unit functions. Develops, recommends, and when directed executes appropriate action to implement changes. Makes recommendations to change or resolve problems in administrative policies and procedures. Manages personnel, finance, and automated systems activities. Manages and provides technical review of completed personnel actions (i.e., reenlistment's, separations, discharges and transfers, requests for MOS changes, security clearances, retirements, promotions and awards, unit training and attendance and disciplinary actions).

Serves as the principal administrator responsible for performance of a variety of technical, analytical, advisory, liaison, and coordinating duties for the Unit Commander and First Sergeant in accomplishing the overall functions of the unit. Represent the Commander by accomplishing goals and objectives, and setting priorities for overall organizational functions. Plan and establish priorities; assign, distribute, and review work of subordinate unit sections and personnel. Make recommendations to change or resolve problems in administrative policies and procedures. Prepare various recurring and one-time reports. Manage unit and individual training; recommend changes to unit training program, schedules, and plans. Manage personnel, finance, and automated systems activities. Manage and provide technical review of completed personnel actions. Perform record management duties to include establishing, maintaining, consolidating, and purging personnel and individual mobilization and medical records in accordance with regulatory requirements and policies. Research, analyze, and submit documentation to resolve pay problems and inquiries. Define automated approach, which works with Standard Installation Division Personnel System (SIDPERS) to accomplish personnel actions; process a variety of pay actions utilizing Defense Joint Military Pay System-Reserve Component and Automated Drill Attendance Reporting Software systems. Manage the unit supply program. Ensure that accurate accounting and reporting systems are properly maintained for supply related documents. Ensure that supply related duties such as conducting investigations, requisitioning necessary supplies and equipment, preparing reports of survey, and receipt and turn-in of supply items are performed. Represent the Unit Commander in the area of public and community affairs. Coordinate unit participation in public events and represents the Commander on planning boards or at meetings concerning projects which have unit involvements. Serve as the key point of contact regarding recruitment and retention for the unit. Interview and explain benefits to prospective reservists and reenlistment eligibles; maintain liaison with local Army recruiting personnel; monitors unit strength to assist the Commander in meeting end strength objectives and reaching goals. Serve as Family Coordinator for the unit.



SUPERVISORY CONTROLS

Receives general supervision from the Unit Commander or Supervisory Staff Administrator who provides guidance in terms of overall policies, goals and objectives. The employee independently plans own work which is essential to the orderly and efficient accomplishment of the organizations mission, exercises judgment in choosing, adapting, or establishing methods to resolve problems, and carries work through to completion. As the central point of contact, provides authoritative explanations and resolves operational problems or disagreements. Makes necessary contacts; commits services; and provides authoritative explanation of rules, regulations, and procedures. Work is normally accepted as technically accurate and may be subject to review upon completion for achievement and consistency with overall pro-ram objectives, conformance with policy, and compatibility with mission and regulatory requirements.


MAJOR DUTIES

1. Serves as the principal administrator responsible for performance of a variety of technical, analytical, advisory, liaison, and coordinating duties for the USAR Unit Commander in accomplishing the overall functions of the unit. As the day-to-day administrator, acts for the Commander in exercising the functions of the command by accomplishing the Commanders normal duties. Represents the Commander by establishing goals and objectives, and setting priorities for accomplishing overall organizational functions. Directs the work of all full time support personnel. Plans and establishes priorities; assigns, distributes, and reviews work of subordinate unit sections and personnel. Reviews incoming directives, policies, and instructions, advising the Commander on those affecting overall unit functions. Develops, recommends, and when directed executes appropriate action to implement changes. Researches, analyzes, monitors or assists in the development and implementation of standard operating procedures to cover a variety of activities for the unit. Monitors unit preparation for official inspections, command staff visits, and similar activities. Manages unit publications program by ensuring that timely requests for appropriate publications are submitted and upon receipt, all documents are properly posted and/or distributed. Maintains liaison with higher headquarters speaking on behalf of the Commander in clarifying command issues, explaining command views, or explaining the implications of pending problems and programs involving the unit. Make recommendations to change or resolve problems in administrative policies and procedures. Researches and analyzes data to be used in the preparation of various recurring and one-time reports. Compiles data and determines appropriate format and layout for presentation. Participates in the units planning process by assisting the Commander in the preparation and submission of budget proposals, as well as recommending expenditures if appropriate, based on a thorough review of the units requirements. (Approx 30%)

2. Manages unit and individual training; interprets training directives and guidance; assists the Commander in establishing unit and individual training goals and objectives; recommends changes to unit training program, schedules, and plans. Counsels and advises unit personnel on the nature of training required to enhance career progression. Provides hands-on training in unit functional areas, as required. Arranges for the acquisition of training aids and materials from support installation or comparable site. Assists in the development of plans for exercises and training; coordinates support with local installations or training sites. May coordinate Overseas Deployment Training (ODT). Uses automated systems to request training allocations and monitor the status of those requests. Advises the Commander on mobilization issues. Provides technical guidance and assistance to the unit mobilization officer. Assists in the review of mobilization files. Assists in the implementation of and compliance with unit safety and physical security policies and procedures. (Approx 15%)

3. Manages personnel, finance, and automated systems activities. Manages and provides technical review of completed personnel actions (i.e., reenlistments, separations, discharges and transfers, requests for MOS changes, security clearances, retirements, promotions and awards, officer and enlisted efficiency reports, unit training and attendance, and disciplinary actions).

Performs record management duties to include establishing, maintaining, consolidating and purging personnel, finance, individual mobilization, and medical records in accordance with regulatory requirements and policies. Determines disposition of records and arranges for the transfer of records to the appropriate facility. Responsible for scheduling individuals for HIV testing, inoculation, physical examinations, and dental x-rays and ensuring results are documented. May serve as point of contact for the Unit Family Support Program. Reviews personnel and financial management reports and takes corrective action on identified deficiencies. Researches, analyzes, and submits documentation to resolve pay problems and unit personnel. Ensures compliance with internal controls to minimize pay problems and inquiries. Utilizes automated systems which interface with SIDPERS-USAR to accomplish personnel actions; processes a variety of pay actions utilizing Defense Joint Military Pay System-Reserve Component (DJMS-RC) and Automated Drill Attendance Reporting Software (ADARS) systems. Maintains automated personnel and finance systems to assist in accomplishing timely and accurate submission of data. Performs periodic quality control reviews. (Approx 25%)

4. Manages the unit supply program. Ensures that accurate accounting and reporting systems are properly maintained for supply related documents (i.e., unit property book, document registers, and supporting document files). Ensures that supply related duties such as conducting inventories; requisitioning necessary supplies and equipment; preparing relief from responsibility documents; preparing reports of survey; and receipt and turn-in of supply items are performed. Ensures requests for logistical support for weekend and annual training are submitted to include subsistence for unit training assemblies. May assist in overseeing the Unit Food Service Program. Manages the unit maintenance program by ensuring that maintenance related duties are performed (i.e., that timely, accurate work orders are submitted for equipment needed to support training and unit operations; that required preventive maintenance is scheduled and performed; that vehicles are properly dispatched; that adequate repair parts are on hand and/or requisition, and that required reports are submitted both timely and accurately). Ensures that accurate accounting and reporting systems are properly maintained for maintenance related documents. Monitors fuel credit card accountability and utilization. Identifies abuse and recommends appropriate actions to correct and prevent future abuse. May be required to operate a light weight vehicle in the performance of these duties. (Approx 15%)

5. Represents the Unit Commander in the area of public and community affairs. Provides guidance on utilization of unit resources and personnel. Coordinates unit participation in public events and represents the Commander on planning boards or at meetings concerning projects which have unit involvement. When unit is involved in events, coordinates with appropriate officials (i.e., labor unions and city, county, or state officials) concerning unit responsibilities. (Approx 5%)

6. Serves as the key point of contact regarding recruitment and retention for the unit. Interviews, counsels and explains benefits to prospective reservists and reenlistees; maintains liaison with local Army recruiting personnel; monitors unit strength to assist the Commander in meeting end strength objectives and retention goals. (Approx 5%)

7. As Facility Coordinator for the USAR Center incumbent serves as liaison between the tenant units and the Facility Management Specialist responsible for the USAR Center and performs the following limited facility duties. Reports any routine or emergency facility maintenance problems identified by tenant units or individual observation to the Facility Management Specialist. Reports non-compliance with facility plans and programs to Facility Management Specialist (i.e. physical security, center access, fire protection, energy conservation, environmental compliance programs, safety and occupational health). Ensures the outside entrances and exits to the building, grounds and arms vault are secured at the end of the duty day. Coordinates community requests to use facility with Facility Management Specialist. May serve as principal hand receipt holder for facility property. (Approx 5%)







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